24. Statements for hearing sessions should be succinct and should concentrate on responding to the particular question raised. There is no need to include extracts from the Plan, other examination documents or other documents in the public domain, such as the NPPF. Clear cross-referencing will suffice.
25. Statements should be sent to the Programme Officer. For both the Council and other participants, the deadline for receipt of statements is 5 pm on 8 March 2019. This is a strict deadline which must be adhered to in order for the hearings to proceed as planned. It should be made clear who is submitting the statement (quoting the respondent reference number) and which matter it relates to. An individual statement is required for each matter being addressed, please do not combine comments on multiple matters within the same statement.
26. Statements from those other than the Council should be no more than 3,000 words in length and be in A4 format. This word limit will be strictly applied. Three hard copies and one electronic copy are required and should be supplied to the Programme Officer.
27. Statements from participants should make it clear:
• Which part(s) of the WHSAP you consider unsound or legally noncompliant;
• Which of the soundness criteria or legal requirements you consider it fails to meet;
• Why it fails – point to the key parts of your original representations or summarise concisely your current position; • How the Plan could be made sound or legally compliant; and
• The precise change/wording that you are seeking.
28. Other than the statements referred to above, no further information or documentation should be submitted to the examination unless specifically asked for. Additional statements or information should not be presented at the hearing sessions.
29. Hearing statements will be posted on the Examination webpage, so that they are available to all participants and anyone else who wishes to read them. As they will be available in this way, they will not be circulated directly to participants. However, hard copies of documents will be available to view at the Council’s office.
30. Aside from these hearing statements no other written evidence will be accepted, unless I specifically request it. The hearing sessions should not be used to introduce new evidence or arguments.
Statements of Common Ground
31. There is no requirement for Statements of Common Ground (SoCG) between the Council and other public bodies or respondents to be produced but experience has shown that they can be useful. For example, they can